Bulletin 209 : Guidance on LY2 Code Rev.1.1

Large Commercial Yacht Standards ‘LY2’ Code

Guidance for Yacht Owners and Managers

As mentioned in our Information Bulletin No.209, BMSR is moving towards compliance with the Large Yacht Code ‘LY2, ’ which was drawn up by the Maritime Coastguard Agency (MCA) and applies to Large Commercial yachts over 24m. in load line length and less than 3000gt.

It is planned to achieve full compliance for new yachts by the end of 2013, by which time the appropriate legislation should have been approved by the Barbados Government.

In setting this standard for large commercial yachts, we are aware that the move towards LY2 implies quite a lot of changes for new vessels particularly. However, the LY2 Code is practical in that it allows for equivalent standards, exemptions and allowances for existing vessels by the flag state as may be seen by the following extracts from the Code.

3.2.1 Equivalent standards

Proposals for the application of alternative standards considered to be at least equivalent to the requirements of the Code should be submitted to the Administration for approval. Equivalence may be achieved by incorporating increased requirements to balance deficiencies and thereby achieve the overall safety standard.

3.2.2 Exemptions

Exemptions should be granted only by the Administration. Applications for exemption should be made to the Administration and be supported by justification for the exemption .The granting of exemptions will be limited by the extent to which international conventions allow and should be regarded as exceptional.

3.2.3.2 Existing vessels

When an existing vessel does not meet the Code safety standard for a particular feature and it can be demonstrated that compliance is neither reasonable nor practicable, proposals for alternative arrangements should be submitted to the Administration for approval. In considering individual cases, the Administration should take into account the vessel’s service history and any other factors which are judged to be relevant to the safety standard which can be achieved.

We are also aware that MCA has produced an update to the LY2 Code which is known as the LY3 Code. MCA planned to introduce this simultaneously with MLC on 20th August 2013 (the MLC Convention and LY3 Code are supposed to be complementary). However, there have been difficulties with LY3 implementation which are not expected to be resolved soon. It is our view that LY2 will remain the more practical standard for large commercial yachts under the Barbados flag until at least October 2015.

Owners of any planned new-buildings, however, should apply the LY3 Code to those new-buildings as will be done by any classification society that may oversee the building. The main differences between the LY2 and LY3 Codes involve new-buildings.

Privately Operated Yachts

A privately operated yacht, operated without any commercial charter hire whatsoever, will not need to comply with any Barbados legislation with respect to the LY2 Code, manning or operations. The BMSR policy however is to strongly recommend that private yachts comply with the Large Yacht Code.

The reason for this recommendation is essentially to provide greater safety, by virtue of the construction, equipment, operation and manning requirements of the Large Yacht Code.

Copyright © Barbados Maritime Ship Registry. All Rights Reserved.
Barbados Maritime Ship Registry is an Executive Agency of the Barbados Government |

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Bulletin 185 – Inspection of Life Boat Launching Equipment

As a result of continuing injuries and fatalities in connection with the launching of lifeboats the following guidance has been prepared to provide ships crews with an overview of what must be included in any maintenance or inspection program to be applied to any weight transferring equipment.

While much attention has been given to the problems surrounding the use of on-load release hooks, it is dangerous to downgrade the importance of the other component parts which can have equally serious consequences on their failure.

This guidance can be applied to derricks, cranes jib or gantry, elevators, life boat launching arrangements (gravity falls and free fall boat retrieval rigs). For the purpose of this Bulletin references made are having regard to lifeboat gravity falls.

This guidance is written as an overview for preventative inspections and does not replace the equipment specific maintenance and inspection instructions issued by the equipment manufacturer.

This Bulletin should be read in conjunction with MSC.1/Circ.1206

General Approach

Identifying the load bearing components

Structural elements (all non-moving components)

Structural element will either be in tension or compression and where adequately painted will not suffer loss of strength due to corrosion. However elements which connect to base plates and foundations may be prone to corrosion around their weld connections (bracketing)

Loss of element strength will result from mechanical damage including misalignments, deformations, and
cracking. (These damages may not only be the result of overloading but may occur through normal use where operating errors or equipment failures have previously occurred.

When we consider the equipment’s foundations the condition of the under deck reinforcing shall also be
assessed, especially on older ships where the foundation plate is located over a ballast tank.

Running Gear components (items are those which may suffer wear vibration, fatigue and mechanical damage)

  • Winch drive
  • Winch clutch
  • Winch brake
  • Wires including splices, clamps and drum fixing
  • Pulleys
  • Shackles
  • Swivels
  • Hooks

Inspecting the Lifting/Launching Equipment

Each piece of equipment is to be considered carefully so that the component parts may be evaluated with
regard to risk of failure and consequences of that failure. Any component assessed that its failure would result in the load (in this case the lifeboat) being no longer supported has to be considered as a priority. Following this assessment an inspection program can then be developed taking each component in turn.

For the purpose of a complete assessment those elements only used in maintenance, boat retrieval or part of boarding procedure such as hanging off pennants, restraining devices, lashings and gripes shall be included in the assessment of the equipment.

Structural Elements

  • Corrosion damage, general wasting and/or crack propagation
  • Corrosion protection, adequate painting
  • Check for fairness in components to detect any deflections
  • Inspect hollow tubes, pillars or jibs for indents
  • Connections
  • Corrosion at welds propagating cracks
  • Corrosion in way of bolt holes causing over sizing
  • Bolts & Pins loose (failed locking arrangement) loose vibration possible necking of bolt or pin.
  • Locking arrangement for nuts on threaded connections.

Running Gear

  • Wires within allowed life time (including end for ending)
  • Wires no evidence of strand breakages
  • Wires corrosion protection, greased
  • Pulleys lubricated, pins locked
  • Slides lubricated
  • Shackles pins locked
  • Swivels free
  • Pins and bolts where fitted (pulleys and swivels) are correctly locked in place.

Winch

  • motor connection to drum, solid drive or clutch
  • Drum brake

Control Devices

  • winch speed
  • winch direction
  • winch brake operation
  • limit switches

Operation of the Equipment

When operating the equipment for actual or simulated launching the manufacturer’s instructions must be followed exactly. Where any deviation in the approved procedure is to be used the consequences of this

deviation must be considered carefully.

Example

Standard gravity life boat falls where pneumatic motors are taken from lockers and fitted by hand to the winch drive. The motor is held in place by twisting and engaging it with dogs.

Over the years these dogs become worn and in some cases bent.

This resulted in it becoming standard practice that a member of the crew would thread a long bar through a eye bolt on the motor and force the motor to remain engaged with the dogs while running.

Result one day the motor jumped spun out of the dogs and seriously injured the crewman holding the bar.

The operation of any launching equipment must be under the strict supervision of a person
experienced in the equipment’s operation.

Copyright © Barbados Maritime Ship Registry. All Rights Reserved.
Barbados Maritime Ship Registry is an Executive Agency of the Barbados Government | 3

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Bulletin 160 – LRIT – General Information Rev.1.0

General Information regarding the new LRIT service

Long Range Identification Tracking (LRIT) is a method by which Flag States may know where their ships are located anywhere in the world and any other Flag State’s vessels transiting their waters. The standard accuracy is that of a ship position 6 hours old; in cases of special concern the frequency can be increased to instant ship positions. These changes should they be required are made from the Barbados Data Centre; no adjustments have to be made onboard with the ships equipment.

Conformance Test Report (CTR)

The equipment to be used for these transmissions of LRIT information is tested by a BMSR Approved Application Service Provider (ASP). On successful completion of the tests the vessel is left with a LRIT Conformance Test Report (CTR) confirming that the vessel’s equipment is standing by ready for activation from the BMSR Data Centre. The ship’s copy of the CTR must be kept safely with the ship’s papers.

LRIT Compliance Test Certificate

Once the CRT is produced to the BMSR a LRIT Compliance Certificate will be issued to the ship for keeping with the CRT. Neither the CRT or Compliance Certificates have an expiry date therefore they do not have to be periodically renewed.

New LRIT equipment tests will be required if:-

  • The ships equipment fails requiring the replacement of equipment.
  • A ship changes Flag and the new Flag State does not recognise the ASP of the previous Flag State.

It is important that the ship board equipment is not switched off or tampered with in any way as this may
affect the transmission of position reports and in turn cause problems with Port or Coastal State authorities.

If your vessel is laid up or in dry dock for any period over 3 weeks you must notify BMSR so that the Data
Centre can be made aware of the reason for the static plots of the vessel.

Copyright © Barbados Maritime Ship Registry. All Rights Reserved.
Barbados Maritime Ship Registry is an Executive Agency of the Barbados Government |

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Bulletin 041 – Barbadian Authorisation of Service Provider Rev.1.1

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations

1. References

2. Purpose

  • 2.1 Beginning 1 January 2020, a service provider, or manufacturer acting as a service provider, must be authorised by the Barbados Maritime Ship Registry (BMSR) according to MSC.402(96). under the provisions of Regulation 20.11.5 of Chapter III of SOLAS prior to providing maintenance, examination, testing, overhaul or repair of:
  •      .1 lifeboats (including free-fall lifeboats);
  •      .2 rescue boats;
  •      .3 fast rescue boats;
  •      .4 launching appliances; and
  •      .5 on-load and off-load release gear for lifeboats (including primary and secondary means of launching appliances for free-fall lifeboats), rescue boats and davit- launched life rafts.
  • 2.2 This bulletin provides guidance on examination, testing, servicing, maintenance, and repairs of the items listed in 2.1 above, on board Barbados flagged vessels.

3. Barbadian Authorisation of Service Provider (BASP)

  • 3.1 The BMSR does not approve service providers but only authorises a service provider with an authorisation document, the Barbadian Authorisation of Service Provider (BASP).
  • 3.2 The BASP is specific to the vessel requiring servicing of any of the items listed in 2.1 above and is only valid for 3 months from the date of issue.
  • 3.3 The BASP is valid subject to the following conditions:
  •      .1 The service provider shall hold a valid Approved Service Supplier Certificate (ASSC) issued by a Barbados Recognised Organisation (RO) verifying that the provider meets the requirements of MSC.402(96).
  •      .2 Service engineers shall have valid Qualification Certificates issued by the equipment manufacturer or by the Approved Service Provider to whom this BASP was issued. The Qualification Certificate must define the service engineer’s level of qualification and the scope of the certification (e.g. makes and types of equipment);
  •      .3 A copy of the BASP shall be attached to each service or maintenance report issued by the authorised service provider to the vessel.
  •      .4 A copy of the Qualification Certificate for the service engineer(s) who inspects and/or services the equipment shall also be attached to the report.

4. BASP Application

  • 4.1 Requests for a BASP shall be submitted by email to ops@barbadosmaritime.com prior to the servicing and shall be accompanied by a valid ASSC of the service provider.
  • 4.2 The application shall be accompanied by:
  •      .1 The previous BASP issued for the same Service Provide and vessel; Otherwise,
  •      .2 The equipment last service certificate for the vessel proposed;
  •      .3 A Copy of the Cargo Ship Safety Equipment Certificate (CS SEC) for the vessel proposed;
  •      .4 The ASSC.
  • 4.3 The ASSC shall always be full and must state the list of the equipment the service provider is certified, i.e., manufacturer and model of the equipment.
  • 4.4 The managers shall make sure that the ASSC’s list includes the equipment fitted on board the vessel on which the service is to be carried out.
  • 4.5 In case the ASSC’s list does not include the equipment fitted on board, then the managers and/or service providers shall provide a statement from the RO that issued the CS SEC.
  • 4.6 The RO statement shall be based on template as per below, on the RO letterhead, signed stamped and dated not longer than 6 months from the date of application.

RO Template statement letter

Vessel Name:
IMO Number:
Flag: Barbados
Service Provider name:
Service Provider address:

THIS IS TO INFORM THAT this Society has no objection that the
annual service to lifeboat/rescue boat/freefall boat/davits of the
above nominated Vessel be carried out by this Society approved the
above-mentioned Service Provider.

 

Revision History

Version Description Of Revision
1.0 Supersedes old INFORMATION BULLETIN No. 322.
1.1 Added section 4.
   
   
   
   
   
   
   
   

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Bulletin 005 – Port State Control Inspections Rev.1.1

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

 1. References

2. Purpose

    • 2.1      This Bulletin provides instructions and sets out the manner in which compliance with Port State Control Inspections (PSCIs) should be managed to avoid detentions and undue delays to vessels.

3. Application

    • 3.1      This Bulletin is applicable to all Barbadian vessels on international voyages arriving at port states which operate Port State Control (PSC) regimes in compliance with international conventions, local regulations, and under the principles of the IMO Res. A.1155(32) and the ILO Guidelines for port State control officers carrying out inspections under the Maritime Labour Convention.

4. PSCI Reporting

    • 4.1      The ISM Managers are required to send copies of all PSCI reports (Form A and, if deficiencies are identified, Form B) to the BMSR at ops@barbadosmaritime.com as soon as possible after the PSCI.

    • 4.2      The BMSR will examine and record all the PSC reports and will determine any further action that may be necessary, such as an additional external ISM audit and/or Flag Inspection.

    • 4.3      Based on the PSCI deficiency’s action code, managers must provide evidence of closure of any PSC deficiencies to BMSR at ops@barbadosmaritime.com within the given time frame. For deficiencies with Action Code 17 (to be rectified before departure), evidence shall be provided within one week of the PSCI.

    • 4.4      The ISM Managers must also make sure that all PSCI reports for the previous 24 months, or since the date of registration if less than 24 months, are submitted to the BMSR. This is in addition to the requirement to keep PSCI reports on board the vessel for a period of minimum period of 36 months.
    • 4.5 Failure to provide PSCI reports may be considered as objective evidence of a failure in the safety management system and may lead to nonconformities being raised at external ISM audits.

5. Accidental Damage: Procedures to Avoid PSC Detention

    • 5.1     When there is a malfunction or defect that is the result of accidental damage suffered by the vessel, as per IMO Res. A.1155(32) chapter 2.3.7, the Port State Control Officer (PSCO) should not issue a detention order provided that:

    • .1      notification of the defect/malfunction has been made to the BMSR and to the RO responsible for issuing the relevant certificate;

    • .2      prior to entering a port, the Master or the ISM Manager has submitted to the port State authority details of the circumstances of the accident and the damage suffered and provide evidence of the notification to BMSR;

    • .3      appropriate remedial action, to the satisfaction of the port State authority, is taken; and

    • .4      the port State authority has ensured, having been notified of the completion of the remedial action, that deficiencies which were clearly hazardous to safety, health or environment have been rectified.

6. PSCI Preparation

    • 6.1     The ISM Managers are responsible for ensuring the vessel complies with the relevant requirements and that the ship and her crew are prepared for PSCIs.

    • 6.2     Any failures or breakdowns of equipment shall always be immediately communicated to BMSR, so a relevant dispensation (Permit) can be issued. Requests for a Permit are to be sent to ops@barbadosmaritime.com.

    • 6.3     Several ROs have produced checklists and guidance relating to preparation for PSCIs. The ISM Managers are advised to implement such checklists in the vessel’s SMS as an aid to ensuring that the vessel is routinely prepared for PSCIs.

    • 6.4     It is important that the Master and senior officers are familiar with the PSCI procedures and with Res. A.1155(32) and ILO Guidelines for port State control officers carrying out inspections under the Maritime Labour Convention, which are recommended to be carried on board for reference.

    • 6.5     The ISM Managers must also take into account the Regional PSC regime’s “Concentrated inspection campaigns” (CICs), which focus on specific areas where high levels of deficiencies have been encountered by PSCOs, or where new Convention requirements have recently entered into force. CICs generally take place annually over the three months September to November and are combined with a regular PSCI. Current CICs may be checked on the regional PSC regime websites.

7. Vessels on Priority I in Paris MoU

    • 7.1     ISM Managers are required to take additional precautions when the vessel is a priority I in the Paris MoU, as several detentions are due to easily rectified deficiencies, a lack of preparedness for a PSCI, and a lack of general knowledge of the vessel’s crew to successfully demonstrate normal shipboard equipment and procedures during a PSCI.

    • 7.2     In order to maintain the white flag status for Barbados registered ships and minimise operational risks for the overall benefit of shipowners/operators, vessels in priority I in the Paris MoU might be required to undergo an additional flag inspection at the first or second port prior to arrival in a Paris MoU port.

    • 7.3     In some cases, ISM Managers will also be required to undertake an additional flag inspection to be carried out at the same time of the PSCI, for the Appointed Nautical Inspector (ANI) to represent BMSR and give immediate assistance to the Master and the crew.

8. Conduct of PSCIs

    • 8.1     During a PSCI it is important to establish a professional working relationship with the PSCO and provide the necessary support during the PSCI.

    • 8.2     The Port State Control Officers (PSCOs) are to be met at embarkation and all the security controls (ID check and any other in accordance with the Ship Security Plan) must be carried out by the crew before escorting the PSCOs to the Master’s office.

    • 8.3     The Master shall have an opening meeting which shall cover the following areas:

    • .1       Identification of officer who will assist with the PSCI. All key staff should be present unless duty requires otherwise;

    • .2       Identification of the lead PSCO (if applicable);
    • .3       Explanation of the inspection procedure contemplated by the PSCO. If anything is unclear, the Master should ask for clarification;
    • .4       Details of any defect of equipment, including repairs and corrective action that are ongoing and the Permits (if applicable) that have been issued by the BMSR.
    • 8.4     PSCOs should never be left unescorted by a responsible officer, who should always be professional and knowledgeable of vessel’s equipment and should keep notes on any deficiencies noted by the PSCO.
    • 8.5     The responsible officer should strive to address any deficiency immediately or before the end of the PSCI.
    • 8.6     When defects cannot be dealt with immediately or when they could lead to a PSC detention, the RO or the BMSR should be contacted for proactive and appropriate corrective actions to be taken.

9. PSCI Closure and Follow-up

    • 9.1     On conclusion of the PSCI, the Master should hold a closing meeting to discuss any deficiencies, the justification for the deficiencies and/or the time-frame given for rectification of deficiencies.

    • 9.2     The Master must receive a report of the inspection from the PSCO, including details of any deficiencies. This report must be submitted to the BMSR as per section 4.

    • 9.3     Deficiencies identified at PSCIs can only be closed out directly with the PSC Authority involved and to the satisfaction of the PSCO.
    • 9.4     In some PSC Memorandum of Understanding (MoU) regimes, the rectification and closure of non-detainable deficiencies are recorded at the next PSC inspection within the same MoU.
    • 9.5     Deficiencies shall be closed with the time frame given by the action code. The ISM Managers are to be aware that any outstanding deficiency after the lapsed time will trigger a PSC Detention at the first port of the same MoU. Any deficiencies must also be closed with the BMSR as per 4.3 above.
    • 9.6     It should be noted that if a ship has open deficiencies the targeting factor may be increased with the possibility of further PSCIs.

10. PSC ISM Related Deficiencies

  • 10.1   PSCOs do not perform ISM audits. However, any technical and/or operational deficiencies found during a PSCI can be individually or collectively considered by the PSCO as ISM-related to indicate that the deficiency/deficiencies show/s a failure, or lack of effectiveness, of the implementation of the ISM Code.
  • 10.2   Where the PSCO has considered one or more technical and/or operational deficiencies as ISM-related, only one ISM deficiency is recorded in the PSCI report.
  • 10.3   If an outstanding ISM-related deficiency from a previous PSCI exists and the current PSCI is more than three months later, the PSCO will verify, during the PSCI, the effectiveness of any corrective action taken by the company by examining the areas of the technical and/or operational deficiencies of the previous PSCI report which led to the issuance of the ISM deficiency.
  • 10.4   If examination of the areas in relation to an ISM deficiency with the required corrective action within three (3) months is found not satisfactory, a new detainable ISM deficiency may be raised with the requirement for an additional external ISM Audit to be carried out before the vessel is released from detention.

11. Reporting of PSC detentions

  • 11.1   The ISM Managers are required to inform the BMSR, the RO, Classification Society and the ISM issuing body if a vessel is detained.
  • 11.2   BMSR shall also be informed of actions taken or planned to rectify all deficiencies as soon as practicable.
  • 11.3   The ISM Managers shall undertake a Root Cause Analysis (RCA) within 30 days of the date of detention and take corrective actions to prevent a recurrence.
  • 11.4   When the RCA is received, BMSR will determine what additional inspections are required of shipboard and or office Safety Management systems.
  • 11.5   A vessel that is detained twice within a 12-month period will be deleted from the Register.
  • 11.6   If the ISM Managers wish to dispute a detention, they should inform BMSR, whose technical officers will assess and assist with the appeal.

12. Code of Good Practice for PSCOs

  • 12.1   The Code of Good Practice for port State control officers conducting inspections within the framework of the regional memoranda of understanding and agreement on port State control is available as Appendix 1 to Res. A.1155(32).
  • 12.2   Any allegations of improper conduct by a PSCO should be reported to the BMSR, ISM Managers or the Master, with full details of the allegations and any supporting information, such as witness statements, for further action.

13. PSC Queries

Revision History

Revision No Description Of Revision
1.0 Supersedes old information bulletins 270 and 346.
1.1 Republished with new format
   
   
   
   
   

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Bulletin 001 – Bulletin System Rev.1.1

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations

1. References

  • a) Barbados Merchant Shipping Act (CAP 296)
  • b) Barbados Merchant Shipping Regulations
  • c) Barbados Merchant Shipping Regulations
  • d) Barbados Marine Notices

2. Purpose

  • 2.1 This Bulletin describes the use of the Barbados Maritime Ship Registry (BMSR) Bulletin System for Barbadian ships.

3. Application

  • 3.1 This Bulletin applies to all Barbadian ships above 150 GT that are engaged in international voyages.

4. Introduction

  • 4.1 The Company and the master shall ensure that all persons joining a ship or unit are immediately given appropriate familiarization training with respect to the ship for emergency, safety and if applicable security in addition to their respective duties and functions.
  • 4.2 The Company and the master of a ship shall ensure that watch standards and arrangements as outlined in STCW Convention Chapter VIII are always maintained.
  • 4.3 The national mandatory requirements for all Barbadian ships are set by the Minister and/or Marine Administration through the Marine Shipping Act, Regulations and The Marine Notices.
  • 4.4 The international mandatory requirements for all Barbadian ships are set by The IMO Instruments.
  • 4.5 The BMSR bulletins are only to support the Merchant Shipping Act, Regulations, Marine Notices, and IMO Instruments and to provide an easy reference and of all the national and international requirements for Barbadian ship engaged in international voyages.
  • 4.6 To improve clarity and make sure compliance with latest requirements, the BMSR has decided to reorganise the information currently provided in Bulletin, their numbering and layout.
  • 4.7 Bulletins are provided with the letter “B” and three number identification, e.g., B001.
  • 4.8 Bulletins specific for yacht are provided with the letter “Y” and three number identification, e.g., Y001.
  • 4.9 Existing bulletins will continue to be valid until they are replaced by new version.
  • 4.10 Each bulletin has an issue date which when it is published, and effective date from which the bulletin enters into effect. This is to allow the BMSR to provide information ang guidance on eventual upcoming new regulations.
  • 4.11 It should be noted that specific bulletin may be reserved for future use (e.g., where referenced in legislation) so they may not be published in numerical order.
  • 4.12 All bulletins are available on the BMSR website.
  • 4.13 Bulletins when downloaded from the BMSR website are uncontrolled, therefore the BMSR website should be checked for the latest version of this or of any other bulletin.

5. Use and retention of Bulletins

  • 5.1 Companies shall ensure that the contents of Bulletins, which are relevant to their operations, are incorporated into their safety management system procedures. Copies of relevant Bulletins, in their latest revision, shall be retained in Company offices and on board all Barbadian ships.
  • 5.2 Recognised Organisations and BMSR Nautical Inspectors must ensure that the contents of relevant BMSR Bulletins are incorporated in their procedures relating to their Barbados delegation.

6. Distribution of BMSR Bulletins

  • 6.1 Notification of the addition, or revision, of a document is sent by automatic emails.
  • 6.2 To subscribe and receive latest Bulletins, it is essential to register on the BMSR website and provide First Name, Last Name and Email Address.
  • 6.3 Subscription is free of charge.

Revision History

Version Description Of Revision
1.0 First Issue
1.1 Updated to reflect changes to URLs and bulletin subscription form
   
   
   
   
   
   
   
   

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Klađenje na cs2 bonus



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