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Bulletins

Bulletin 002 – Vessel Registration & Register Alterations Rev.2.3

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations

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1. References

a) Barbados Merchant Shipping Act, 2024

b) Facilitation (FAL) Committee Circular – FAL.5/Circ.39/Rev.2/Corr.1

c) Bulletin 051 – Laid up Vessel Requirements

2. Advantages of Barbados Registration

2.1 The Barbados Maritime Ship Registry (BMSR) offers competitive Initial Registration and Annual Fees, details of which can be found on the BMSR website. See Barbados Maritime Ship Registry Fees.

2.2 The BMSR is on the Paris MOU Whitelist and is qualified for USCG Qualship21 Program.

2.3 The BMSR has:

.1 A friendly and dedicated team to guide through the registration process.

.2 A network of worldwide Regional Registrars to help and advise on the registration process and seafarer endorsement applications.

.3 An independent qualified and professional network of Appointed Nautical Inspectors (ANIs) to perform Flag inspections worldwide without delays to a vessel’s schedule.

2.4 The BMSR provides:

.1 24/7 Technical Support, to ensure compliance with Barbadian Laws and IMO standards is maintained at all times.

.2 Assistance from qualified and experienced professionals to help and advise on PSC inspections.

.3 24/7 vessel registration.

.4 Fast registration within a day when all documentation is received.

.5 Electronic ship certificates (Certificate of Registry (COR), Safe Manning Document (SMD) and etc.), as per Facilitation (FAL) Committee Circular – FAL.5/Circ.39/Rev.2/Corr.1 1 January 2017. This saves on courier fees and enables certificates to be delivered on board on time.

3. Purpose

3.1 This Bulletin is to help through the registration and any register alteration processes by explaining the procedures and documentation required for ships and yachts (here after both referred to as “vessel”) joining the BMSR and for any alteration to a vessel already in the Barbadian Registry.

4. Principal Registrar and Regional Registrars

4.1 The registration of a vessel to become a Barbadian vessel can be processed through the London Office or any appointed Regional Registrars located at strategic ports around the world. Their details are available on the BMSR website.

5. Eligibility

5.1 As per the Barbados Merchant Shipping Act 2025 Sec. 99(1), any vessel of 150 GT and above and any yacht of 24 meters in length engaged in international voyages may be approved for registration by the Principal Registrar.

5.2 Any new vessel or any existing vessel up to 20 years of age, from the “Year of Built” to the year in which the application for registration is made, is eligible to be registered with the BMSR.

5.3 Vessel eligibility is assessed by the Principal Registrar based on the vessel’s history and PSC performance in the last 3 years.

5.4 Vessels of 21 years of age or older, up to 25 years of age, are considered for registration at the Principal Registrar’s discretion.

5.5 The BMSR does not accept the registration of vessels that are older than 25 years of age.

5.6 A vessel under repair or on lay-up may be considered for provisional registration providing that the vessel undergoes a pre-registration inspection before it commences trading. The vessel has to undergo an initial inspection when in the water and in an operational condition.

6. Class requirements

6.1 Vessels and commercial yachts are to be issued with a Certificate of Class (CoC) by an IACS Member.

6.2 Pleasure (Private) yacht are not required to be classed, however should the owner wish to do so, the pleasure yacht can hold a CoC issued by any classification society that is also a Barbados Recognised Organisation (RO).

6.3 All Barbadian vessels can have dual Class, provided that the vessel maintains the class with an IACS member for both Hull and Machinery, at all times.

6.4 When a vessel gains a dual class, the vessel’s Continuous Synopsis Record (CSR) will be re-issued with an amended item 11 to record all the Classification Societies with which the vessel is classed.

7. Pre-Registration Enquiries

7.1 Any enquiry regarding vessel registration is to be submitted to ops@barbadosmaritime.com.

7.2 Any enquiry for registration has to include as a minimum:

.1 Vessel Name and IMO number;

.2 Gross and Net Tonnage;

.3 Type and Age of the vessel;

.4 Vessel Manager Name and IMO number

8. Pre-Registration Inspection Requirements

8.1 New vessels and existing vessels up to 12 years of age are assessed and accepted for registration without a pre-registration inspection.

8.2 Vessels of 13 years of age or older are required to undergo a pre-registration inspection.

8.3 A pre-purchase survey can be accepted in lieu of the pre-registration inspection on a case-by-case basis. The pre-purchase survey report shall be no older than 30 days from the application.

8.4 To ensure the integrity, traceability, and reliability of all documentation submitted to the BMSR, only pre-purchase survey reports issued by verifiable and reputable surveying companies will be accepted.

8.5 BMSR will only recognise pre-purchase surveys from companies that:

.1 Provide online verification of the survey report through their official corporate website; and

.2 Allow verification either by:

i) QR Code; or

ii) Unique Reference / Report Number supported by an online lookup system.

8.6 This requirement ensures that all reports submitted to BMSR are genuine, traceable, professionally issued, and can be independently authenticated.

9. Alternative Entry Scheme

9.1 In cases where a seller does not allow additional pre-purchase survey and/or in case the vessel is at a port where a pre-registration inspection cannot be undertaken, an Alternate Entry Scheme (AES) may be utilised.

9.2 Under this Scheme a vessel may be provisionally registered, subject to satisfactory assessment by the Principal Registrar, for a maximum period of thirty (30) days. Within this period the vessel must complete all stipulated inspections and thereby be in a position to be permanently registered.

9.3 The provisional registration of 30 days under the AES cannot be extended and failure to permanently register within the given time will result in the vessel being deleted from the Register.

10. Provisional Registration

10.1 A vessel is first registered on provisional registration and can operate as soon as it is issued with a provisional Certificate of Registry (COR). The COR is valid for 6 months giving the owner/manager time to comply with all conditions for full registration.

10.2 As per the Barbados Merchant Shipping Act 2025 Sec.106(1), the port of registry of all Barbados vessels is “Bridgetown”.

10.3 The required registration and annual fees are to be paid upon provisional registration of the vessel and are not refundable.

10.4 If the vessel’s registration is not completed before the COR expires, the vessel in question is liable to cease to be recognized as Barbadian.

10.5 When the COR expires and the ship is not permanently registered, the vessel cannot apply again for registration within one year of the issue date of the first provisional COR.

10.6 In special circumstances assessed by the Principal Registrar, Provisional Registration can be extended for up to a maximum of a further 6 months, for a total of 1 year of Provisional Registration.

10.7 The reissuance of a provisional COR after 6 months of provisional registration will be charged with an extra fee. Please See Barbados Maritime Ship Registry Fees.

10.8 This extra charge is designed to ensure that the shipowner has made proper preparation, including any mortgage arrangements, for full registration in good time.

10.9 On completion of the requirements for Provisional Registration, the BMSR issues the following:

.1 Provisional Certificate of Registration (COR);

.2 Safe Manning Document (SMD);

.3 Initial Continuous Synopsis Record (CSR) (subject to receipt of the final CSR from former flag);

.4 Ship Station Licence (SSL);

.5 Carving & Marking Note (CMN);

.6 Declaration of Maritime Labour Compliance Part I (DMLC Part I)

.7 Bunker Oil Pollution Damage (Bunker) Certificate, if required;

.8 Oil Pollution Damage (Tanker CLC ) Certificate, if required.

10.10 To issue a new CSR a complete CSR Amendment Form 2 is to be submitted to the BMSR.

10.11 On completion of registration, the Transcript of Register is issued only upon request by the shipowner, ship managers and any third party.

11. LRIT Registration on Data Centre

11.1 When a vessel is provisionally registered the following data has to be entered onto the LRIT Data Centre. This is usually dealt with by the authorised service provider Fulcrum Maritime Systems Ltd. (www.fulcrum-maritime.com), that is also authorised as Application Service Provider (ASP) to perform the LRIT Conformance Test Report (CTR) in accordance with the current LRIT performance standards and functional requirements.

12. Permanent Registration

12.1 On completion of the requirements for Permanent Registration, the BMSR issues the following:

.1 Permanent Certificate of Registration (COR);

12.2 The permanent COR has 5 years validity and needs to be revalidated and reissued at or before the expiry date.

12.3 A vessel can be permanently registered upon receipt of:

.1 Certificate of Deletion from the losing Registry;

.2 Final (deletion) CSR from the losing Registry;

.3 Carving and Marking Note signed by ANI;

.4 Sighting of original Bill of Sale and/or Builder’s Certificate;

.5 Initial flag Inspection report.

12.4 Vessels that are permanently registered have to pay Annual fees, which are to be paid on the 1^st of January of each subsequent year. Failure to do so may lead to deletion of the vessel from the register.

12.5 Vessels that have to move from one port to another to complete repairs or re-activation, and have not completed the Initial inspection, can do so with the prior knowledge of the BMSR and under conditions applied by their Classification Society through the issue of a Conveyance Certificate.

13. Registration – Application

13.1 Shipowners, agents or vessel managers seeking registration with the BMSR should initially submit PPR01-F01 Application for Registration by email to registry@barbadosmaritime.com.

13.2 The list of forms and documents for Provisional and Permanent Registration of a ship are indicated on PPR01-C01 Checklist for Vessel Registration.

13.3 The list of forms and documents for Provisional and Permanent Registration of a yacht are indicated on PPR01-C02 Checklist for Yacht Registration.

13.4 Upon receipt of PPR01-F01 Application for Registration , the London Office will allocate and provide the following:

.1 Call Sign;

.2 Official Number (O/N);

.3 Maritime Mobile Service Identity (MMSI) Number.

13.5 If the vessel joining the Registry is flagged with another Administration, the BMSR must receive from the owner a Transcript of Register for provisional registration confirming that no encumbrances remain against the vessel, for permanent registration.

14. Bareboat Charter Out

14.1 The Barbados Merchant Shipping Act 2025 Sec.128(1) allows any vessel registered in Barbados to be dual registered under a bareboat charter out agreement to a Secondary Registry (flag), whilst also maintaining Barbadian registration, on the following conditions:

.1 The laws of the second flag allow it;

.2 A bareboat charter Party is established between the shipowner and the charterer;

.3 Mortgagee’s Consent (if applicable) to transfer out to Secondary Registry;

.4 The Secondary Registry cannot make any changes to the vessel’s registered details without first informing the BMSR (Primary Registry);

.5 The Secondary Registry cannot enter nor delete Bills of Sale or Mortgages against the vessel under any circumstances.

14.2 During the period the vessel is bareboat chartered out of the Barbados Registry the only actions allowed to be recorded on the Barbados Registry are Mortgages, Transfers and Sale of the Vessel.

14.3 The BMSR Permanent COR must be removed from the vessel.

14.4 A vessel applying to register as Bareboat Charter Out can do so by submitting an email to registry@barbadosmaritime.com the documents as per PPR01-C05 Checklist for Bareboat.

14.5 On completion of the requirements for Charter Out Registration, the BMSR issues the following:

.1 Barbados Letter of Authority (Stating No mortgage shall be recorded in Secondary Registry during period of the said Charter)

.2 Barbados Demise Charter Out – Certificate of Suspension

15. Bareboat Charter In

15.1 The Barbados Merchant Shipping Act 2025 Sec.128(1) allows any vessel registered on Primary Registry (flag) to be dual registered under a bareboat charter in agreement to with the Barbados flag (Secondary Registry), whilst also maintaining registration with the Primary Registry, on the following conditions:

.1 The laws of the second flag allow it;

.2 A bareboat charter Party is established between the shipowner and the charterer;

.3 Mortgagee’s Consent (if applicable) to transfer out to the BMSR;

.4 The BMSR cannot make any changes to the vessel’s registered details without first informing the Primary Registry;

.5 The BMSR cannot enter or delete Bills of Sales or Mortgages against the vessel under any circumstances.

15.2 During the period the vessel is bareboat chartered into the Barbados Registry all ship certificates are issued by the BMSR, but the BMSR cannot record/Discharge/Transfer and process the sale of the vessel.

15.3 The Secondary Registry Permanent COR must be removed from the vessel.

15.4 A vessel applying to register as Bareboat Charter In can do so submitting by email to registry@barbadosmaritime.com the documents as per PPR01-C05 Checklist for Bareboat.

15.5 On completion of the requirements for Charter In Registration, the BMSR issues the following:

.1 Letter to the Primary Registry confirming acceptance by the BMSR;

.2 Barbados Demise Charter In Certificate of Registry;

.3 Safe Manning Document (SMD);

.4 Continuous Synopsis Record (CSR) (initial) ) (subject to receipt of the final CSR from former flag);

.5 Ship Station Licence (SSL);

.6 Carving & Marking Note (CMN);

.7 Declaration of Maritime Labour Compliance Part I (DMLC Part I)

.8 Bunker Oil Pollution Damage (Bunker) Certificate, if required;

.9 Oil Pollution Damage (Tanker CLC ) Certificate, if required.

16. Suspension

16.1 A vessel that cannot maintain compliance with Barbados National Requirements and IMO conventions is deemed not seaworthy and is therefore suspended from the Register under Sec. 164(1) of Barbados Merchant Shipping Act 2025.

16.2 The vessel will be reinstated as soon as the manager provides valid class and statutory certification to prove that compliance Barbados National Requirements and IMO conventions has been reinstated.

16.3 When a vessel is suspended, the BMSR will issue a certificate of Suspension and a CSR with item 15 reporting the date when the vessel ceased to be registered with BMSR.

16.4 During suspension, the BMSR may still record and discharge mortgage instruments in respect of that vessel and carry out any Register alterations but during such period such vessel:

.1 shall not proceed to sea;

.2 shall not be recognised in Barbados or for the purposes of Barbados Merchant Shipping Act 2025 as a Barbadian vessel;

.3 be entitled to the rights and privileges accorded to Barbadian vessels;

.4 or wear or hoist the national colours of a Barbadian vessel.

16.5 More information for when a vessel is laid up are provided in Bulletin 051 – Laid up Vessel Requirements.

17. Deletion

17.1 Deletion of a vessel from the Register may be initiated on notification of the vessel owner’s intention to de-register.

17.2 For the deletion of the vessel:

.1 All outstanding fees have been paid;

.2 Documents issued as per paragraph 17.5 have been paid;

.3 Original discharged mortgage instrument stamped and signed by the mortgagee is to be provided (when applicable).

17.3 In the case of the vessel having a mortgage against it being removed from the Registry, the BMSR will provide advance written notification to the mortgagee(s) announcing the pending deletion.

17.4 When the mortgage is not discharged prior to the vessel leaving the Registry, the Register entry remains open showing details of the mortgage until such time as the mortgage is discharged.

17.5 When the vessel is deleted, the BMSR will issue:

.1 Deletion Certificate;

.2 Final (Deletion) CSR;

.3 Transcript of Registry.

17.6 On completion of the vessel’s deletion, the BMSR will inform Fulcrum accordingly.

18. Register Alterations – Change of Ownership

18.1 To change ownership of the vessel while the vessel remains with the BMSR, the documentation of PPR01-C04 Checklist for Change of Owner, the discharge/transfer of any existing mortgages and the recording of any new mortgages is to be submitted by email to registry@barbadosmaritime.com.

18.2 Written Consent to the transfer of ownership is to be obtained from parties having a registered interest in the vessel, namely mortgagees and/or bareboat charter party principals.

18.3 On completion of this register alteration, the BMSR issues the following, as applicable:

.1 Permanent Certificate of Registry (COR);

.2 Safe Manning Document (SMD);

.3 Continuous Synopsis Record (CSR);

.4 Ship Station Licence (SSL);

.5 Carving & Marking Note (CMN);

.6 Declaration of Maritime Labour Compliance Part I (DMLC Part I);

.7 Maritime Labour Certificate (MLC);

.8 Bunker Oil Pollution Damage (Bunker) Certificate, if required;

.9 Oil Pollution Damage (Tanker CLC ) Certificate, if required.

18.4 To issue a new CSR a complete CSR Amendment Form 2 is to be submitted to the BMSR.

18.5 On completion of this register alteration, the BMSR will provide an updated LRIT contact list to Fulcrum.

An additional fee for “Change to Register Entry” is applied along with the fees for the re-issuance of any of the documents issued as per paragraph 18.3. See Barbados Maritime Ship Registry Fees.

19. Register Alterations – Change of Managers

19.1 To change the managers of the vessel while the vessel remains with the BMSR, the documentation of PPR01-C03 Checklist for Change of Managers is to be submitted by email to registry@barbadosmaritime.com.

19.2 On completion of this register alteration, the BMSR issues the following, as applicable:

.1 Safe Manning Document (SMD);

.2 Continuous Synopsis Record (CSR);

.3 Ship Station Licence (SSL);

.4 Declaration of Maritime Labour Compliance Part I (DMLC Part I);

.5 Maritime Labour Certificate (MLC);

.6 Bunker Oil Pollution Damage (Bunker) Certificate, if required;

.7 Oil Pollution Damage (Tanker CLC ) Certificate, if required.

19.3 To issue a new CSR a complete CSR Amendment Form 2 is to be submitted to the BMSR.

19.4 On completion of this register alteration, the BMSR will provide an updated LRIT contact list to Fulcrum.

19.5 An additional fee for “Change to Register Entry” is applied along with the fees for the re-issuance of any of the documents issued as per paragraph 19.2. See Barbados Maritime Ship Registry Fees.

20. Register Alterations – Change of Vessel’s Name

20.1 For this register alteration the owner is to obtain written approval for the name change from any existing mortgagee.

20.2 To inform the BMSR of the intention to change a vessel’s name the mortgagee’s written consent together along with PPR01-F01 Application for Registration is to be submitted by email to registry@barbadosmaritime.com.

20.3 The required document list will be sent upon receipt of the PPR01-F01 Application for Registration.

20.4 On completion of this register alteration, the BMSR issues the following, as applicable:

.1 Carving & Marking Note(CMN);

.2 Certificate of Registry (COR);

.3 Safe Manning Document (SMD);

.4 Continuous Synopsis Record (CSR);

.5 Ship Station Licence (SSL);

.6 Declaration of Maritime Labour Compliance Part I (DMLC Part I);

.7 Maritime Labour Certificate (MLC);

.8 Bunker Oil Pollution Damage (Bunker) Certificate, if required;

.9 Oil Pollution Damage (Tanker CLC ) Certificate, if required.

20.5 To issue a new CSR a complete CSR Amendment Form 2 is to be submitted to the BMSR.

20.6 On completion of this register alteration, the BMSR will:

.1 Inform the Barbados Radio Licensing Authority for the updating of the MMSI;

.2 provide an updated LRIT contact list to Fulcrum;

.3 advise the vessel classification society and RO.

20.7 An additional fee for “Change of Vessel’s Name” is applied along with the fees for the re-issuance of any of the documents issued as per paragraph 20.4. See Barbados Maritime Ship Registry Fees.

Revision No	Description Of Revision
1.0	First Issue
1.1	Amended hyperlinks
2.0	Reissued with new format, added Sec. 6 “Class Requirements”, Sec. 16 “Suspension” and amended Sec.5
2.1	Rewritten Sec. 5.2,5.3,5.4 and 5.5
2.2	· Update forms and checklists with the new QMS Sec.13.1,13.2,13.3,13.4, 14.4,15.4,15.1,18.1,19.1,20.2,20.3 · Sec. 7 Title spelling correction · Reference to new Act changed in Sec. 1. a, 5.1, 10.2, 14.1,15.1,16.1,16.4.2 · Amended hyperlinks in Sec. 2.1, 10.7, 18.6,19.5, 20.7 · General amendment of Sec. 18.4,19.1,20.3
2.3	Amended reference 1.a)/1.b)/10.9.6/13.4.3/17.5.2/17.5.3 Sec.8, all section rewritten

7th August 2025 0

Bulletins

Bulletin 001 – Bulletin System Rev. 2.0

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

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1. References

a) Barbados Merchant Shipping Act, 2024

b) Barbados Merchant Shipping Regulations

2. Purpose

2.1 This Bulletin describes the use of the Barbados Maritime Ship Registry (BMSR) Bulletin System for Barbadian vessels.

3. Application

3.1 This Bulletin applies to all Barbadian vessels above 150 GT that are engaged in international voyages.

4. Introduction

4.1 The Company and the Master shall ensure that all persons joining a vessel are immediately given appropriate familiarisation training with respect to the vessel for emergency, safety and if applicable security in addition to their respective duties and functions.

4.2 The Company and the Master of a vessel shall ensure that watch standards and arrangements as outlined in STCW Convention Chapter VIII are always maintained.

4.3 The national mandatory requirements for all Barbadian vessels are set by the Minister and/or Marine Administration through the Marine Shipping Act, Regulations and The Marine Notices.

4.4 The international mandatory requirements for all Barbadian vessels are set by The IMO Instruments.

4.5 The BMSR Bulletins are only to support the Barbados Merchant Shipping Act, Regulations, Marine Notices, and IMO Instruments and to provide an easy reference and of all the national and international requirements for Barbadian vessels engaged in international voyages.

4.6 To improve clarity and make sure compliance with latest requirements, the BMSR has decided to reorganise the information currently provided in Bulletin, their numbering and layout.

4.7 Bulletins are provided with the letter “B” and three number identification, e.g., B001.

4.8 Existing Bulletins will continue to be valid until they are replaced by new version.

4.9 Each Bulletin has an issue date which when it is published, and effective date from which the Bulletin enters into effect. This is to allow the BMSR to provide information ang guidance on eventual upcoming new regulations.

4.10 It should be noted that specific Bulletin may be reserved for future use (e.g., where referenced in legislation) so they may not be published in numerical order.

4.11 All Bulletins are available on the BMSR website, while the full list with revision can be downloaded here.

4.12 Bulletins when downloaded from the BMSR website are uncontrolled, therefore the BMSR website should be checked for the latest version of this or of any other Bulletin.

5. Use and retention of Bulletins

5.1 Companies shall ensure that the contents of Bulletins, which are relevant to their operations, are incorporated into their safety management system procedures. Copies of relevant Bulletins, in their latest revision, shall be retained in Company offices and on board all Barbadian vessels.

5.2 Recognised Organisations and BMSR Nautical Inspectors must ensure that the contents of relevant BMSR Bulletins are incorporated in their procedures relating to their Barbados delegation.

6. Distribution of BMSR Bulletins

6.1 Notification of the addition, or revision, of a document is sent by automatic emails.

6.2 To receive the latest Bulletins, it is essential to register for “Bulletin Subscription” on the BMSR website, providing First Name, Last Name and Email Address.

6.3 Subscription is free of charge.

Revision No	Description Of Revision
1.0	First Issue
1.1	Updated to reflect changes to URLs and bulletin subscription form
2.0	Reissued with new format

6th August 2025 0

Regulations

S.I. 2025 No. 22 MERCHANT SHIPPING (OIL POLLUTION PREVENTION) REGULATIONS, 2025

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

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1. References
a) Barbados Merchant Shipping Act (CAP 296).
b) Barbados S.I 2001 No. 44 – Shipping (Safe Manning, Watchkeeping and Hours of Work) Regulations, 2001.
c) SOLAS, International Convention for the Safety of Life at Sea.
d) IMO Assembly Resolution A.1047(27), Principles of minimum safe manning, adopted 30 November 2011.
e) Maritime Labour Convention 2006 (MLC).
f) The International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, (STCW Convention).
g) The Seafarers’ Training, Certification and Watchkeeping Code (STCW Code).
h) The International Ship and Port Facility Security Code (ISPS Code).
i) Form 159 – Table of Shipboard working Arrangements.
j) Form 12 – Application for Safe Manning Document.
k) IMO/ILO Guidelines for the development of tables of seafarers’ shipboard working arrangements and formats of records of seafarers’ hours of work or hours of rest.

2. Purpose

2.1 This Bulletin sets out the measures adopted by the Barbados Maritime Ship Registry (BMSR) to ensure Barbadian vessels comply with Barbados CAP 296 Section 211, Barbados S.I 2001 No. 44 , SOLAS Regulation V/14, IMO Assembly Resolution A.1047(27), MLC, STCW Convention Regulation VIII/2 and STCW Code Section A-VIII/2.

2.2 The requirements of this Bulletin are to ensure that Barbadian vessels are sufficiently, effectively, and efficiently manned to provide safety and security of the vessel, safe navigation and operations at sea, safe operations in port, prevention of human injury or loss of life, the avoidance of damage to the marine environment and to property, and to ensure the welfare and health of seafarers through the avoidance of fatigue.

3. Application

3.1 The safe manning requirements of Section 4 and the Barbados shipboard working arrangements requirements of Section 5, apply to all Barbadian vessels.

3.2 The requirements for a Safe Manning Document (SMD) of Section 5 apply to vessels engaged on international voyages and commercial yachts of 500 GT and greater.

3.3 The requirements for a Safe Manning Document (SMD) of Section 5 do not apply to :
.1 Ships of war and troopships.
.2 Cargo ships of less than 500 gross tonnage.
.3 Vessels not propelled by mechanical means.
.4 Wooden ships of primitive build.
.5 Pleasure yachts not engaged in trade.
.6 Fishing vessels.

4. Safe Manning Requirements

4.1 The Company and the Master shall ensure that all persons joining a vessel or unit are immediately given appropriate familiarization training with respect to the vessel for emergency, safety, security and environmental responsibilities in addition to their respective duties and functions.

4.2 The Company and the Master of a vessel shall ensure that watch standards and arrangements as outlined in STCW Convention Chapter VIII are always maintained.

4.3 The Company and the Master shall meet the relevant requirements of MLC 2006 and STCW Convention Chapter VIII with respect to periods of rest and prevention of alcohol abuse for any person assigned or performing designated safety, prevention of pollution and security duties.

4.4 Vessel’s Cook

.1 In all cases where the total manning consists of 10 persons or more, there shall be a dedicated certified cook.

.2 As per MLC A3.2.5, on vessels operating with a prescribed manning of less than 10 the company should have one person designated as the Cook. If the appointed person does not hold a vessel’s cook certificate, then the person is to be trained or instructed in areas including food and personal hygiene as well as handling and storage of food on board vessel.

4.5 Ship Security Officer (SSO)

.1 All persons, onboard vessels to which the International Code for the Security of Ships and Port Facilities (ISPS Code) applies, shall have received security training in accordance with STCW Convention Regulation VI/6. One appropriately trained person shall be designated as the Ship Security Officer (SSO) as required under the ISPS Code.

.2 The SSO may be the Master, or any other person designated by the Company. The designated officer shall meet the training requirements in accordance with the provisions of STCW Regulation VI/5 and shall be directly responsible to the Master (if the SSO is not the Master) and the Company Security Officer (CSO) in compliance with vessel’s SMS.

.3 The Company shall ensure that one of the capacities proposed to be included on the SMD is also able to carry out the duties of the SSO.

4.6 Persons Assigned Electronic and Electrical Duties

.1 A vessel powered by main propulsion machinery of 750 kW propulsion power or more may carry persons who are specifically assigned the specific duties, tasks and responsibilities relating to electrical and electronic tasks. If required to be carried, these persons should be certified as Electro-Technical Officers or Electro-Technical Ratings and satisfy the requirements of STCW Regulations III/6 or III/7 respectively.

.2 The SMD need only include these persons if they are additional to the Engineering Officers and they have been assigned shipboard duties to satisfy the requirements of the maintenance of a safe engineering watch, emergency as specified in the Muster List or operation and maintenance of the vessel’s electrical, electronic and control systems.

4.7 Person Designated for Safety

.1 All vessels shall have a person, who may be the Master, who has responsibility for implementation of and compliance with the vessel’s occupational safety and health policy and programme.

4.8 Manning During Hours of Darkness and Restricted Visibility
.1 Companies shall ensure that the vessels have sufficient trained navigational watch-keeping personnel to ensure that the navigation control room/bridge is manned by at least 2 watch keepers during hours of darkness and conditions of restricted visibility. One of these watch keepers shall be a Deck Officer.

4.9 Manning Onboard Specific Ship

.1 Vessels with propulsion power of less than 750 kW

i) Vessels with propulsion power of less than 750 kW are not required to have an engineer certificated in accordance with STCW Convention. However, such vessels must have at least one person, other than the Master, who is trained and certified to operate the machinery onboard the vessel. If the training is not in accordance with STCW Convention then the person should have documentary evidence of his training and capability to perform the assigned tasks.

.2 Vessels with Unattended Machinery Space (UMS)

i) The UMS notation assigned by a Classification Society shall be considered when determining whether the machinery space can be unattended.
ii) If the manning of a vessel with propulsion power of more than 3000kW is based on UMS notation, then the vessel shall carry an additional watch-keeping engineer officer if the UMS systems are inoperative for more than seven days. The Company shall notify affected Classification Society and the BMSR of the related equipment failure affecting the UMS notation.

.3 Tankers

i) Companies operating tankers shall ensure that all officers, ratings, and persons involved in cargo operation hold a basic training in accordance with the provisions of STCW requirements relating to the type of tanker on which the person is serving.
ii) Officer shall have the Certificate of Proficiency STCW V/1-1 and V/1-2 endorsed by the BMSR.

.4 Vessels Fitted with ECDIS

i) The Company should ensure that if the vessel is fitted with ECDIS, the Master and navigating officers have appropriate generic and type specific ECDIS training.
ii) The Master shall ensure that all affected officers have documentary evidence ECDIS training prior to be assigned their onboard navigational duties.

4.10 Employment of Additional Seafarers by the Company.

.1 A Company may decide to employ more seafarers than stipulated in the SMD. These seafarers shall be trained to a level appropriate to their duties in addition to having the minimum basic training for emergency, safety, and survival. The statutory certificates will detail the maximum number of persons on board and there must be sufficient accommodation satisfying the MLC 2006 (as amended) standards for that number.

.2 There are a number of capacities that are not identified in STCW and accordingly the SMD may not refer to them. The Company should decide on their qualification or experience in accordance with the objectives of their Safety Management System but if the persons are employed and assigned shipboard safety, security, environmental protection, cargo operations or watch-keeping duties, the person must complete STCW basic training before joining the vessel and receive shipboard familiarization training before being assigned their shipboard tasks/duties.

4.11 Employment of Seafarers for vessel with no SMD requirements

.1 On a vessel that is not required to comply with the SMD requirements, either because not engaged on international voyages or exempted as per Sec. 3.3 above, the seafarers are not required to have STCW qualifications but they shall be trained to a level appropriate to their duties in addition to having the minimum basic training for emergency, safety, and survival.
.2 The Company should decide on their qualification or experience in accordance with the objectives of their Safety Management System but if the persons are employed and assigned shipboard safety, security, environmental protection, cargo operations or watch-keeping duties, the person must complete STCW basic training before joining the vessel and receive shipboard familiarization training before being assigned their shipboard tasks/duties.
.3 The statutory certificates will detail the maximum number of persons on board and there must be sufficient accommodation satisfying the MLC 2006 (as amended) standards for that number.

5. Watchkeeping

5.1 The company responsible for the operation of the vessel shall ensure that all watch standers on board its vessels adhere to the minimum limits of hours of rest in accordance with international regulations.

5.2 For vessels of 3000 GT and above and propulsion power of 3000 KW and above the Master and the chief engineer should not be part of the vessel watches and a three-watch system should be adopted for both the deck and engine watches.

5.3 For vessels of less than 3000 GT and with propulsion power of less than 3000 KW two-watch system may be adopted provided that the requirements for work and rest hours are met.

5.4 For deck watches that are normally limited in numbers, a routine for providing additional assistance without delay shall be established and standby personnel shall be identified and immediately contactable.

5.5 On vessels with periodically unattended machinery spaces (UMS) notation and of less than 2000 KW propulsion power and in case of limited number of cabins and bunks a watch with only the Chief engineer may be adopted during the daytime (0800-2000) provided that the requirements for work and rest hours are met and that additional assistance without delay is established.

5.6 When the engine watch is only with the Chief engineer, the Company shall anticipate the number of hours that the Chief engineer must devote to unscheduled work in case of emergency. As soon as practicable after the normal situation has been restored, the Chief engineer shall have an adequate period of rest.

6. Radio Watchkeeping

6.1 On Barbadian vessels with the GMDSS, all officers with radio duties shall hold a valid BMSR endorsed GMDSS radio operators Certificate of Competency (COC), as per STCW IV/2. Therefore, a Barbadian vessel shall have on board at least two officers to carry out radio duties in their own respective watch, when a 2-watch system is in place.

6.2 In case of a 3-watch system, to ensure a continuous radio watch while at sea, the third watch should either be supported by one of the two officers as per Sec.

6.1 above or manned with a third officer who also holds a BMSR endorsed GMDSS radio operators COC.

6.3 When the officers of Sec. 6.1 above provide support for the third watch their total hours of work and rest are to be maintained at all times.

6.4 The BMSR endorsed GMDSS radio operators COC is to be adequate for the Sea Areas (A1, A2,A3, A4) on which the vessel operates.

7. The Barbados Shipboard Working Arrangements

7.1 In compliance with the Barbados S.I 2001 No. 44 and with IMO/ILO Guidelines for the development of tables of seafarers’ shipboard working arrangements, the company shall produce a shipboard working arrangements (SWA) of hours of work and rest for all seafarers on board which includes regular watchkeeping duties and non-watchkeeping duties at sea and in port.

7.2 The SWA shall be based on the BMSR format as per Form 159 – Table of Shipboard Working Arrangements, which is to be signed by the Master and be posted or maintained to be easily accessible and capable of being verified by Barbados Appointed Nautical Inspectors and Port State Control Officers.

7.3 A Copy of the Form 159 – Table of Shipboard Working Arrangements shall be submitted to BMSR in order to verify the vessel is safely manned.

7.4 Records of each seafarers’ daily hours of work or rest shall be maintained on board and with a model format as per Appendix 4 of the IMO/ILO Guidelines for the development of tables of seafarers’ shipboard working arrangements.

8. Safe Manning Document – Requirements

8.1 The Company shall make an application for a SMD following an assessment that takes into consideration Sections 8.2, 8.3 and 8.4 of this Bulletin.

8.2 The minimum safe manning of a vessel should be established by taking into account all relevant factors, including the following:

.1 size and type of vessel;

.2 number, size and type of main propulsion units and auxiliaries;

.3 level of vessel automation;

.4 construction and equipment of the vessel;

.5 method of maintenance used;

.6 cargo to be carried;

.7 frequency of port calls, length, and nature of voyages to be undertaken;

.8 trading area(s), waters, and operations in which the vessel is involved;

.9 extent to which training activities are conducted on board;

.10 degree of shoreside support provided to the vessel by the company;

.11 applicable work hour limits and/or rest requirements; and

.12 the provisions of the approved Ship’s Security Plan.

8.3 In determining the minimum safe manning of a vessel the following principles should be observed.

.1 The capability to:

i) Maintain safe navigational, port, engineering, and radio watches in accordance with regulation VIII/2 of the STCW Convention, as amended, and also maintain general surveillance of the vessel;
ii) moor and unmoor the vessel safely;
iii) manage the safety functions of the vessel when employed in a stationary or near stationary mode at sea;
iv) perform operations, as appropriate, for the prevention of damage to the marine environment;
v) maintain the safety arrangements and the cleanliness of all accessible spaces to minimize the risk of fire;
vi) provide for medical care on board vessel;
vii) ensure safe carriage of cargo during transit;
viii) inspect and maintain, as appropriate, the structural integrity of the vessel;
ix) operate in accordance with the approved Ship’s Security Plan;

.2 The ability to:

i) operate all watertight closing arrangements and maintain them in effective condition, and also deploy a competent damage control party;
ii) operate all onboard firefighting and emergency equipment and life saving appliances, carry out such maintenance of this equipment as is required to be done at sea, and muster and disembark all persons on board;
iii) operate the main propulsion and auxiliary machinery including pollution prevention equipment and maintain them in a safe condition to enable the vessel to overcome the foreseeable perils of the voyage.

8.4 The following onboard functions, when applicable, should also be taken into account:

.1 ongoing training requirements for all personnel, including the operation and use of fire fighting and emergency equipment, life-saving appliances, and watertight closing arrangements;

.2 specialized training requirements for particular types of vessels and in instances where crew members are engaged in shipboard tasks that cross departmental boundaries;

.3 provision of proper food and drinking water;

.4 need to undertake emergency duties and responsibilities; and

.5 need to provide training opportunities for entrant seafarers to allow them to gain the training and experience needed.

9. Safe Manning Document – Temporary Exemption

9.1 In cases of Force Majeure, where the manning level falls below that of the SMD e.g., due to crew illness, unexpected repatriation on compassionate grounds etc., the vessel may as a temporary measure, sail with one person less than that stipulated in the SMD and in exemption of SOLAS V/14 provisions. This does not apply to the capacities of Master and chief engineer.

9.2 In all such cases the Master, in consultation with the chief engineer where the shortage relates to an engineer officer, should ensure that there is a continuity of watches by duly qualified persons without affecting the statutory minimum periods of rest.

9.3 The shortage must be filled at the earliest opportunity and in any case not later than fourteen (14) days or at the next port if the intended voyage is more than fourteen (14) days.

9.4 In circumstances of exceptional necessity, as per MLC Standard A3.2.6, where a Company is unable to achieve the minimum manning due to the lack of a duly certificated Cook, a temporary exemption from the provision of MLC Regulation 3.2.3 may be granted and permitting a non-fully qualified cook to serve in a specified vessel for a specified limited period, until the next convenient port of call or for a period not exceeding 1 month, provided that the person to whom the dispensation is issued is trained or instructed in areas including food and personal hygiene as well as handling and storage of food on board vessel.

9.5 The BMSR must be notified and provided with the following information, which must also be duly recorded in the Official Logbook:

i) Name and IMO Number of the vessel
ii) Capacity and rank of the officer
iii) Reason for exemption
iv) No. of crew onboard, excluding the affected officer
v) The Port of departure and arrival with the shortage
vi) Date of departure and ETD

10. Safe Manning Document – Application

10.1 The Company shall submit of a proposal for minimum safe manning defining the nature of the operation of the vessel, taking into account the requirements of Section 8 of this Bulletin.

10.2 The minimum SMD can be issued with a designation of “Unlimited” or “Limited” trading areas, for those vessels which have operations to a limited geographical area.

10.3 “Limited” trading areas are when:

.1 The voyages do not exceed 24 hours between ports of calls; or

.2 Voyages are within 200 nm from the nearest shore; or

.3 Enclosed areas.

10.4 Enclosed areas, may include, but are not limited to:

.1 Mediterranean Sea, Red Sea, Caspian Sea, Black Sea, Azov Sea, North Sea, Gulf of Aden, Baltic Sea, Persian Gulf;

.2 Caribbean Sea (restricted areas 1, II, and/or III, as defined in CCSS Code);

10.5 A vessel which operates part of the time within a limited areas and part of the time on more extensive voyages may elect to have two (2) SMDs.

10.6 To apply for an SMD the Form 12 – Application for Safe Manning Document shall be used.

10.7 The fields of the SMD application Form are to be completed with accurate information. If an item does not apply to the vessel, “N/A” is to be placed in the space. The application is to be completed and signed by a person appointed by the Company.

10.8 A guideline of the minimum manning levels required by the BMSR for unlimited and limited trading areas is provided in Appendix A of this Bulletin.

10.9 If there are special considerations that may affect manning levels, they should be included on the form at the bottom of the second box where it says “Comments/Special Considerations or vessel configurations that may affect manning.” This could include operations such as coastal or domestic trade, number of cabins and/or bunks on the vessel, the vessel’s intended port schedule, etc.

10.10 In assessing minimum deck manning, the BMSR shall consider the vessel’s dimensions, layout of crew accommodation, and internal communications systems, all of which affect crew capabilities and response reactions, the vessel’s propulsion power, the engine room layout and proximity to boiler rooms, etc.

10.11 In this respect the BMSR may increase the scale of manning from that proposed by the Company. The BMSR will not normally reduce the manning level from that proposed by the Company unless it considers certain references in the SMD application proposed by the Company are unnecessary or inconsistent with standard practices.

11. Safe Manning Document – Validity

11.1 In compliance with the requirements of Annex 5 of the IMO Assembly Resolution A.1047(27) an SMD issued to a vessel shall have a validity of 5 years from the date of issue.

11.2 A new SMD is also required to be issued when:

i) there is a change of vessel’s name; or
ii) there is a change of trading area; or
iii) change of ISM Managers; or
iv) any other changes/alterations to the vessel, its crew, construction, machinery, equipment, operation, maintenance, or management that affects the manning level required to continue safe operations.

12. Port State Control

12.1 The STCW Convention, Regulation I/4, enables port State authorities to verify conditions on any vessel, particularly as to the qualifications and ability of personnel on board. Port State authorities may pay particular attention to the following:

.1 that all seafarers on board who are required to be certificated hold an appropriate Barbados certificate or provide documentary proof that an application for an endorsement has been submitted to the BMSR; and/or

.2 the numbers and certificates of the seafarers serving on board conform to the applicable safe manning requirements of the BMSR.

12.2 In accordance with section A-I/4 of the STCW Code, port State authorities may assess the ability of the seafarers of the vessel to maintain watchkeeping standards as required by the STCW Convention, if there are clear grounds for believing that such standards are not being maintained because of any of the following having occurred:

.1 the vessel has been involved in a collision, grounding, or stranding;

.2 there has been a discharge of substances from the vessel when underway, at anchor or at berth, which is illegal under any international convention;

.3 the vessel has been manoeuvred in an erratic or unsafe manner whereby routing measures adopted by the IMO or safe navigation practices and procedures have not been followed; or

.4 the vessel is otherwise being operated in such a manner as to pose a danger to persons, property, or the environment.

12.3 Regulation 2.7 of the MLC requires vessels to have a sufficient number of seafarers employed on board to ensure that they are operated safely, efficiently, and with due regard to security under all conditions, taking into account concerns about seafarer fatigue and the particular nature and conditions of the voyage. Port State Control (PSC) officers are entitled to verify that this is the case when there are grounds for carrying out a more detailed inspection.

Appendix A

The tables given below are provided for guidance/reference and are samples only, to assist Owners/Managers when making a proposal for minimum safe manning levels.

Deck Department

Vessel Size	Capacity	STCW Reg.	N.of Persons Unlimited	N. of Persons Limited1
≥ 10,000 GT	Master	II/2	1	1
	Chief Mate	II/2	1	1
	Officer of the Navigational Watch	II/1	2	1(2)
	Navigational Watch Rating	II/4(3)	3	2
	Able Seafarer Deck	II/5(3)	2	2
		Total	9	7
≥ 3,000 GT < 10,000 GT	Master	II/2	1	1
	Chief Mate	II/2	1	1
	Officer of the Navigational Watch	II/1	1	1
	Navigational Watch Rating	II/4(3)	3	3
	Able Seafarer Deck	II/5(3)	1	0
		Total	7	6
≥ 1000 GT < 3,000 GT	Master	II/2	1	1
	Chief Mate	II/2	1	1
	Officer of the Navigational Watch	II/1	1	0(2)
	Navigational Watch Rating	II/4(3)	3	2
	Able Seafarer Deck	II/5(3)	0	0
		Total	6	4
≥ 500 GT < 1,000 GT	Master	II/2	1	1
	Chief Mate	II/2	1	0
	Officer of the Navigational Watch	II/1	0(2)	1(2)
	Navigational Watch Rating	II/4(3)	2	2
	Able Seafarer Deck	II/5(3)	0	0
		Total	4	4
<500 GT	Master	II/3	1	1
	Chief Mate	II/3	0	0
	Officer of the Navigational Watch	II/1	1	1
	Navigational Watch Rating	II/4(3)	2	1
	Able Seafarer Deck	II/5(3)	1	0
		Total	5	3

(1) See Sec. 10.3
(2) BMSR may request one ONW be added, following review of vessel’s operational area and type of ship.
(3) BMSR will accept alternative manning for ranks II/4 and II/5 as far as the total number is as per table.

Engine Department

Propulsion power	Capacity	STCW Reg.	N. of Persons Unlimited	N. of Persons Limited3
≥ 3,000 kW NOT UMS	Chief Engineer	III/2	1	1
	Second Engineer	III/2	1(5)	1
	Officer in charge of the Engineering Watch	III/1	1(6)	0(7)
	Engineering Watch Rating	III/4(9)	2(6),(8)	2(6),(8)
	Able Seafarer Engine	III/5(9)	1	1
		Total	6	5
≥ 750 kW < 3,000 kW NOT UMS	Chief Engineer	III/3	1	1
	Second Engineer	III/3	1(6)	0(7)
	Officer in charge of the Engineering Watch	III/1	0(7)	1(6)
	Engineering Watch Rating	III/4(9)	2(6),(8),(10)	1(8),(10)
	Able Seafarer Engine	III/5(9)	0	0
		Total	4	3
< 750 kW10 (11) NOT UMS	Chief Engineer	III/3	1(12)	1(12)
	Second Engineer	III/3	0	0
	Officer in charge of the Engineering Watch	III/1	1(6),(10)	1(6),(10)
	Engineering Watch Rating	III/4(9)	0(8)	0
	Able Seafarer Engine	III/5(9)	0	0
		Total	2	2

(4) See Sec. 10.3
(5) For UMS notation ONLY, BMSR might accept an OICEW in lieu of the Second Engineer III/2.
(6) Manning may be reduced by one at this rank if vessel classed with UMS.
(7) BMSR may request one additional one at this rank.
(8) Tankers of 1000 GT or more shall add one additional Engineering Watch Rating.
(9) BMSR will accept alternative manning for ranks III/4 and III/5 as far as the total number is as per table.
(10) Manning may be reduced by one see Sec. 5.5.
(11) See Sec. 4.9.1.
(12) BMSR might accept an OICEW in lieu of the Chief Engineer III/3.

Revision No	Description Of Revision
1.0	First Issue
1.1	Amended hyperlinks and bulletin format
2.0	Bulletin format and Appendix table conditions
3.0	Major revision with several amendments in all sections and replaced “wording “ship” with “vessel” in all sections. Added section 6 Radio Watchkeeping. Added footnote 9
3.1	Added new section
3.2	3.2 Added Sec. 3.3 and 4.11. Amended Sec. 3.2, 4.4.1. Amended Appendix A Deck Department table.

4th June 2025 0

Bulletins

Bulletin 003 – Mortgages 2.0

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

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1. References
a) Barbados Merchant Shipping Act, 2024.

2. Purpose

2.1 This Bulletin is to advise on the process for the registration and discharge of mortgages on a vessel registered with the BMSR.

3. Mortgage – General

3.1 No mortgage instrument can be recorded on vessel that are in bareboat chartered (Demise In) with the BMSR and have dual registration with another register ( Primary Registry).
3.2 Except as far as is necessary to make a mortgaged vessel or mortgaged share available as a security for the mortgage debt, the mortgagee is not, by reason only of the mortgage, the owner of the vessel or share; nor does the owner cease to be the owner thereof by reason only of the mortgage.
3.3 A registered mortgagee has the absolute power to dispose of the vessel or share to which the registered mortgage relates and to give effectual receipts for the purchase money.
3.4 When there are more persons than one registered as mortgagees of the same vessel or same share, a mortgagee is not entitled, except by order of a court of competent jurisdiction, to sell that vessel or share without the concurrence of every prior mortgagee whose mortgage is earlier in time than his/her.
3.5 A registered mortgage of a vessel or share is not affected by any act of bankruptcy committed by the mortgagor after the date of the record of the mortgage in the register, notwithstanding that the mortgagor at the beginning of his bankruptcy had the vessel or share in his possession, order or disposition, or was reputed owner thereof; and the mortgagee is preferred to any right, claim or interest therein of the other creditors of the bankruptcy or any trustee or assignee on their behalf.
3.6 A mortgage may secure future advances and shall not be extinguished or lose its priority because all previously outstanding obligations secured thereby have been fully repaid or otherwise performed.
3.7 The obligations secured by a mortgage may be expressed in any unit or units of amount to which the parties may agree, including but not limited to currency of Barbados, currency or currencies of any foreign state or states or in equivalents of any other unit or units of account established by intergovernmental organisations.
3.8 A fee for “Mortgage Transaction” is applied for any registration, transfer, and discharge of Mortgages. See Barbados Maritime Ship Registry Fees.
3.9 Mortgages can be recorded on a Barbadian vessel as soon as the vessel has been issued with a provisional Certificate of Registry (COR). If for any reasons the vessel in not permanently registered, the mortgages remains open even when the vessel has left the register as per sections 3.10, 3.11 and 3.12 below.
3.10 As per Ch.270(3) & (4) of Barbados Merchant Shipping Act, 2024, in the event of a registered vessel being actually or constructively lost, taken by the enemy, burnt or broken up, or ceasing to be a Barbadian vessel, the registration of the vessel shall be considered as closed except so far as relates to existing certificates of mortgage entered therein.
3.11 When the mortgage is not discharged prior to the vessel leaving the Register, the Register’s entry remains open showing details of the mortgage until such time as the mortgage is discharged.
3.12 In the case of the vessel having a mortgage against it being removed from the register, the BMSR will provide advance written notification to the mortgagee(s) announcing the pending deletion.
3.13 Any interested party can purchase a Transcript of Register of the Mortgage by email to registry@barbadosmaritime.com or on through the BMSR Portal. The Transcript of Register provides the Register details of the vessel’s mortgage, encumbrances, and liens, noting the time and date the revisions were recorded.

4. Mortgage Registration

4.1 For the recording of a mortgage against a vessel documentation listed in PPR02-C01 Checklist for Registration and Discharge of Mortgage has to be submitted by email to registry@barbadosmaritime.com.
4.2 Mortgages are registered against the vessel concerned once the documentation has been reviewed and confirmed by the BMSR as complete and acceptable.
4.3 Mortgages are recorded in the order in time in which they are produced to the BMSR, and not according to the date of the mortgage. Each mortgage priority over any other mortgage is recorded by the noting of the date and time of each mortgage’s entry and the allocation of a letter denoting the order of the mortgage entry, ‘A’ confirming the first mortgage recorded.
4.4 Each mortgage is lettered sequentially along with:
.1 The number of shares assigned to the mortgage being entered;
.2 The nature and date of the transfer of interest;
.3 The name and address of the mortgagee acquiring title or power.
4.5 Where the vessel has been previously registered in a foreign country and mortgages were registered against that vessel, at the time of registration the BMSR is to receive the written consent of every mortgagee and those mortgages are shall be recorded in the order of precedence as was indicated in the previous register.
4.6 The original mortgage instrument is signed and filled in with the date and time of the recording into the Register. A copy of the mortgage instrument is retained by the BMSR, and the signed original is returned to each mortgagee or despatched elsewhere according to the instructions received from the sender.
4.7 On completion of the mortgage registration the BMSR will issue a Transcript of Register, which provides the revised Register details noting the time and date the revisions were recorded.

5. Transfer of Mortgage

5.1 For the transfer of a mortgage against a vessel a declaration of transmission is to be submitted along with the documents listed in PPR02-C01 Checklist for Registration and Discharge of Mortgage by email to registry@barbadosmaritime.com.
5.2 A registered mortgage or transfer of a vessel or share therein may be transferred to any person.
5.3 On the production of an instrument of transfer in the prescribed form, the BMSR will record it by entering in the register the name of the transferee or mortgagee of the vessel or share; and shall endorse on the instrument of transfer a note that it has been recorded by him/her on the date and time stated.
5.4 When the interest of a mortgagee in a vessel or share therein is transmitted on death or bankruptcy or by other lawful means not being a voluntary transfer, the transmission must be authenticated by a declaration of transmission by the person to whom the interest is transmitted.
5.5 On receipt of a declaration of transmission of a registered mortgage accompanied by the required evidence, the BMSR shall enter the name of the person entitled under the transmission in the register as mortgagee of the vessel or share in respect of which the transmission has occurred.
5.6 On completion of the transfer of mortgage the BMSR will issue a Transcript of Register. This provides a hard copy of the revised Register details noting the time and date the revisions were recorded.

6. Mortgage Discharge

6.1 For the discharge of a mortgage, documentation listed in PPR02-C01 Checklist for Registration and Discharge of Mortgage has to be submitted by email to registry@barbadosmaritime.com .
6.2 The discharge of a mortgage is initiated by the submission of the original mortgage instrument by the owner (mortgagor) or lending bank (mortgagee) bearing the endorsement of the mortgagee that the mortgage has been discharged.
6.3 The BMSR will record the discharge of the mortgage by making an entry assigned to the relevant mortgage, recording the date and time of the entry.
6.4 The BMSR will sign and stamp the mortgage instrument recording the date and time the mortgage was discharged.
6.5 The original mortgage instrument will be returned to the person designated by the sender.
6.6 On completion of the Mortgage discharge the BMSR will issue a Transcript of Register. This provides a hard copy of the revised Register details noting the time and date the revisions were recorded.

Revision No	Description Of Revision
1.0	First Issue
2.0	· New bulletin format · Sec. 1.a) Rewritten, Sec. 2.1 text correction, Sec.3.10 Rewritten · New checklists forms Sec. 4.1, 5.1, 6.1.

30th May 2025 0

Bulletins

Bulletin 017 – LRIT Requirements 1.1

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

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1. References

a) Barbados Merchant Shipping Act 2024.
b) SOLAS, International Convention for the Safety of Life at Sea.
c) MSC.1/Circ.1307/Rev.1 Guidance on the survey and certification of compliance of ships with the requirement to transmit LRIT information
d) Bulletin 008 – Permits Exemptions and Equivalences
e) MSC.1/Circ.1295 Guidance in relation to certain types of ships which are required to transmit LRIT information on Exemptions and Equivalents on certain operational matters

2. Purpose

2.1 This bulletin addresses the requirements for Long Range Identification and Tracking (LRIT) for Barbadian vessels, as required under SOLAS V/19-1, which entered into force on 01 January 2008.
2.2 This Bulletin revokes Information Bulletins 160 and 252.

3. General Information regarding the LRIT service

3.1 The LRIT is a method through which the BMSR knows the location of its vessels anywhere in the world, as well as vessels of any other flag States transiting Barbadian waters. The standard accuracy reflects a vessel’s position that is 6 hours old; in cases of special concern, the frequency can be increased to provide instantaneous vessel positions. Any necessary changes are made at the Barbados Data Centre; no adjustments are required on board the vessel’s equipment.

4. Application

4.1 LRIT transmission requirements apply to all Barbadian Passenger Ships, including High-Speed Passenger Craft, Cargo Ships, including High-Speed Craft, of 300 gross tonnage and above, and Mobile Offshore Drilling Units (MODUs) engaged in international voyages.
4.2 The BMSR provides exemptions from the LRIT transmission requirements in accordance with MSC.1/Circ.1295.
4.3 Vessels operating exclusively in a GMDSS A1 sea area and fitted with AIS are not required to install LRIT equipment. However, such vessels will need to obtain an exemption or equivalent arrangement if they engage in an international voyage outside the GMDSS A1 sea area.
4.4 Any application for exemption or equivalence shall be submitted as per Sec. 6 of Bulletin 008 with details of the proposed voyage including dates, length of voyage, port/place of departure and port/location of destination.

5. The Barbados LRIT Data Centre

5.1 In accordance with MSC.1/Circ.1307/Rev.1 Sec. 3.1.1, the Barbados LRIT Data Centre is managed on behalf of the BMSR by CLS UK that is also authorised as the sole Barbados-recognised Application Service Provider (Recognised ASP) to perform the functions in line with the current LRIT performance standards and functional requirements.
5.2 Registration for the Barbados LRIT Data Centre and LRIT test can be done either:
.1 On the CLS UK website Vessel Registration; or
.2 Contacting CLS UK Customer Services: lrit.testing@groupcls.com.
5.3 All applicable Barbadian vessels will be integrated into the Barbados LRIT Data Centre, subject to a satisfactory conformance test of the shipborne LRIT equipment.
5.4 The BMSR will notify the Company of any failure of the Recognised ASP, Communication Service Provider (CSP), Barbados LRIT Data Centre or any other circumstances that will affect the transmission of LRIT information from the vessel. The Master shall record such notifications in the vessel’s Official Log Book.

6. Conformance Test Report (CTR)

6.1 The equipment used for these transmissions of LRIT information is to be tested by an approved Application Service Provider (ASP). Upon successful completion of the test, the vessel is issued with an LRIT Conformance Test Report (CTR) confirming that the vessel’s equipment is ready for activation from the Barbados Data Centre.
6.2 One copy of the CTR shall be sent to the BMSR, and another copy shall be kept onboard to provide to the Recognised Organisation (RO) surveyors at the relevant statutory surveys.
6.3 The RO will ensure that the vessel has a valid CTR on board before issuing the Cargo Ship Safety Equipment Certificate (CS SEC) during the applicable surveys.
6.4 For cargo ships of gross tonnage of 300 and above but of less than 500, which have not been issued with a CS SEC, compliance with the LRIT requirements is verified by confirming that a valid CTR is on board at annual flag inspection.
6.5 The conformance test shall be conducted taking into consideration the criteria noted in accordance with the provisions of SOLAS V/19-1.4.1.
6.6 Where the LRIT equipment is being used for another function, e.g. Ship Security Alert System (SSAS) or GMDSS transmission, the equipment shall also comply with the relevant performance standards relating to that function.
6.7 Where existing GMDSS equipment is utilised to transmit LRIT information, and where, to comply with the requirements of SOLAS IV/15.6 regarding availability, duplicated equipment on vessels operating in sea areas A1 or A2 is provided; only one set of the duplicated equipment shall be used for transmitting LRIT information. However, a satisfactory conformance test must be carried out and a CTR issued for each set of equipment.
6.8 The CTR will be annotated to reflect that the LRIT equipment satisfies the applicable type-approval and/or certification in accordance with the applicable requirements of:
.1 IEC 60945/IEC 60945 Corr.1; and, if applicable
.2 SOLAS IV/14 (i.e. where a terminal is approved for GMDSS functions); and, if applicable
.3 SOLAS XI-2/6 (i.e. where a terminal is approved for SSAS functions).
6.9 A new LRIT equipment CTR will be required if:
.1 A vessel registers with the BMSR;
.2 The vessel’s equipment fails, requiring replacement of the equipment;
.3 There are changes to the LRIT shipborne equipment;
.4 There are changes to the vessel’s details;
.5 The vessel is intended to operate outside the sea areas noted on the CTR.
6.10 The CTR shall be deemed invalid if:
.1 There is a change in the shipborne equipment used to transmit LRIT information;
.2 The vessel is transferred to another flag State, subject to the provisions of SOLAS V/19-1.10.1;
.3 The ASP, which issued the CTR, has notified BMSR or the RO, which issued the relevant statutory certificate, is no longer in a position to attest to the validity of the report; and
.4 The BMSR withdraws the recognition or authorisation of the ASP that conducted the conformance test.

7. Failure of the LRIT Equipment and Temporary Permits

7.1 The Master or the Company Security Officer (CSO) shall notify the BMSR, the port or coastal State authorities of any failure of the LRIT equipment, and the notification shall be recorded in the vessel’s Official Log Book.
7.2 The communication of the LRIT failure to the BMSR shall be conducted in accordance with Sec. 5.2 of Bulletin 008. Upon receipt of this notification, the BMSR will issue a temporary permit to enable the vessel to reach the port or undergo repairs.
7.3 The BMSR shall also be advised when the LRIT equipment has been repaired so that it can be re-integrated into the Barbados LRIT Data Centre. Note that a new CTR may be required.
7.4 The Recognised ASP routinely monitors all LRIT transmissions. When the LRIT equipment on a vessel is not reporting correctly, the BMSR or its Recognised ASP will contact the company to request an investigation into the reasons. In some cases, a service engineer’s visit or replacement of the LRIT equipment may be required. A new CTR may also be necessary.
7.5 Persistent failure of the company to rectify a situation where the LRIT equipment is not reporting correctly, after having been advised by the BMSR or its Recognised ASP, may be regarded as an ISM non-conformity and may lead to additional ISM audits.

8. Suspension of transmission of LRIT information

8.1 The Master or CSO shall notify the BMSR in writing at registry@barbadosmaritime.com of the following circumstances that may warrant the LRIT equipment being switched off and reporting suspended:
.1 The vessel is undergoing repairs, modifications or conversions in a dry-dock/repair yard;
.2 The vessel is in port or is laid up for a period exceeding 7 days;
.3 Circumstances where the vessel is without electrical power for longer than 12 hours.
8.2 In the above cases, the notification to the BMSR shall include the time that the equipment was or will be switched off and reporting suspended. Reporting will be automatically unsuspended at the Barbados LRIT Data Centre after the period specified in the initial notification, unless the BMSR is advised otherwise.
8.3 The notification and subsequent agreement by the BMSR shall be recorded in the vessel’s Official Log Book.
8.4 The BMSR shall be advised when the LRIT equipment is switched on, so that it can be re-integrated into the Barbados LRIT Data Centre.

9. Change of flag and vessels being taken permanently out of service

9.1 Where a vessel is to be transferred from the Barbados flag or permanently taken out of service, the company shall notify the BMSR and settle all outstanding and pending matters to enable the timely deletion of the LRIT shipborne equipment from the Barbados LRIT Data Centre.
9.2 As a vessel has to be integrated into the Barbados LRIT Data Centre in order to transmit the required LRIT information, companies should note that the integration/decommissioning of LRIT shipborne equipment is critical to ensuring that affected vessels are not delayed for failing to transmit LRIT information and/or transmitting incorrect information.

Revision No	Description Of Revision
1.0	First Issue – Revoke Information Bulletins 160 and 252
1.1	Sec. 5.1 Change of name from “Fulcrum Maritime Systems Ltd” to “CLS UK”; Sec. 5.2.1&5.2.2 change of name and hyperlink;

30th May 2025 0

Bulletins

Bulletin 330 : Preparation for Internal Annual Audits – SMC/ISM/ISPS/MLC Rev.1.0

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Application: All ship-owners, operators, masters and officers of merchant ships and authorised Classification Societies

Internal audits on board are mandatory under Reg. 12.1 of the ISM Code.

Some clients have expressed an interest in Barbados approved inspectors carrying out preparatory inspections on board their ships in respect of ISM/ISPS/MLC. It is understood that this could be particularly useful in view of the current Covid-19 pandemic and the many travel restrictions worldwide which are leading to extensions and thus longer intervals between audits. Also, that certain other flag states are allowing their approved inspectors to carry out such preparatory inspections.

There is no objection from Barbados Maritime to their approved inspectors undertaking inspections in preparation for Annual Audits. It is envisaged that inspectors carrying out such audit work would be able to follow client’s in-house checklists/guidance and also provide recommendations, best practice advice and suggestions for improvement.

However, and as with Annual Flag State Inspections, we would not become involved in any charges for the service which would need to be agreed between the client and inspector.

28 July 2020

19th August 2023 0

Bulletins

Bulletin 326 : IMO Guidelines for a safe shipboard Rev.1.0

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Application: All shipowner/operators, masters and officers of merchant ships

IMO has provided Guidelines to ensure a safe shipboard interface between ship and shore-based personnel, to which we wish to draw your attention.

This advice is provided here: .Circular Letter No.4204-Add.16 – Coronavirus (Covid 19) – Covid-19 Related
Guidelines For Ensuring A Safe Shipboard

19/05/2020

17th August 2023 0

Bulletins

Bulletin 317 : Casualty and Accident/Incident Reporting Requirements

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Application: All ship-owners, operators, masters and officers of merchant ships and authorised Classification Societies

1.0 Definitions:

1.1 Casualties

These are occurrences where there is:

the death of a person, or major injury to a person; or
serious harm to the environment; or
loss of a ship or the abandonment of a ship; or
material damage to a ship; or
the grounding of a ship or any collision, or a ship is disabled; or
material damage caused by, or in connection with the operation of a ship.

An occurrence classified as a casualty is the most serious type of event. Any major injury occurring to any person automatically classifies the event as a casualty and a major injury is defined as –

any fracture (other than to fingers or toes); or
any loss of a limb or part of a limb; or
dislocation of the shoulder, hip, knee or spine; or
loss of sight (temporary or permanent); or
penetrating eye injuries; or
other injuries leading to hypothermia or unconsciousness, requiring resuscitation, or admission to hospital or an offshore sick bay for more than 72 hours.

Reports of casualties are required to be sent to the Barbados Maritime Ship Registry as soon as possible by the quickest means available. In general the quickest means available will be in the form of an e-mail to ops@barbadosmaritime.com with any attachments giving the basic facts and sent as soon as possible, followed up by the sending in of the accident report form by the quickest means available as soon as it is completed.

“Material Damage”, like a major injury, automatically classifies the event as a casualty and material damage is defined as damage to the structure, equipment or fittings of the ship which;

requires immediate repair before the ship is able to continue in service, or
which involves a breach of the hull or cracking etc. which affects the ship’s structural integrity, or
which involves damage to machinery or other equipment which is safety equipment or which is essential to the operation of the ship and thus prevents the ship from operating as designed.

1.2 Accidents

These are defined as an event of less seriousness than a casualty and include;

falls overboard;
fires and explosions;
the collapsing or bursting of any pressure vessel, pipeline or valve or the accidental ignition of anything in a pipeline;
the collapse or failure of any lifting equipment, access equipment, hatchcover, staging or bosun’s chair or any associated load-bearing parts;
the uncontrolled release of any harmful substance or agent;
any collapse of cargo, unintentional movement of cargo sufficient to cause a list, or loss of cargo overboard;
snagging of fishing gear resulting in the vessel heeling to a dangerous angle.
any contact by a person with loose asbestos fibre without wearing the appropriate protective clothing.

Any of the above are classified as accidents, however if any of these actually result in a major injury then the classification is upgraded to casualty. Similarly, while a fire is classed as an accident, if it causes material damage to the ship, then (because material damage classifies the event as a casualty) the event is upgraded to a casualty.

Accidents are required to be reported to Barbados Maritime Ship Registry as soon a possible and by the
quickest means available.

1.3 Incidents

These are the least serious types of event and include all other events which do not classify as casualties or accidents and “incident” also includes “near misses” or events which could have led to accidents or casualties. Incidents are required to be reported to Barbados Maritime Ship Registry on the accident report form as soon as practicable.

2.0 Actions required

2.1 Owners and managers are asked to ensure that a copy of this information bulletin is readily available on board all registered vessels and that masters are aware of its contents and their responsibilities for reporting certain incidents on board.

2.2 Should there be any conflict between the contents of this information bulletin and the reporting
requirements contained in the safety management system or other internal documents and policies, companies are asked to make relevant amendments to those documents to ensure compatibility with this information bulletin.

The Accident/Incident Report Form 45 should be downloaded from the FORMS section on this website.

This information bulletin replaces No. 290 which has been withdrawn.

17th August 2023 0

Bulletins

Bulletin 316 Fuel Oil Sulphur Cap Rev.1.0

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Fuel Oil Sulphur Cap

This Bulletin applies to all merchant ships on all voyages.

As you are aware, the IMO has agreed a global cap of 0.50% on sulphur content for fuels used on board, to be implemented on 1 January 2020. The global cap is a mandatory requirement and is applicable to all ships on all voyages, covering all fuel carried on board for consumption – this includes fuel used in emergency systems (emergency generator, lifeboats, rescue boat, etc.). Ships may be allowed to carry unconsumed fuel with sulphur content exceeding 0.50% for a period of two months, however consumption of such fuel beyond 1 January 2020 is not permitted. Ships having such fuel on board after 1 January 2020 must make plans to debunker the non-compliant fuel prior to 1 March 2020.

You should therefore plan for transition to compliant fuel oil on board your ships leading up to 1 January 2020, unless the ship is fitted with an approved equivalent under Regulation 4 of MARPOL Annex VI

The introduction of the marine fuel sulphur cap does not affect existing marine fuel sulphur content limitations for ships operating in Emission Control Areas as outlined in Regulation 14.2 of MARPOL Annex VI.

The Barbados Maritime Ship Registry (BMSR) therefore recommends that all companies operating Barbadian flagged ships allow plenty of time to prepare a detailed ship specific implementation plan – MEPC circular MEPC.1/Circ.878 contains guidance and an indicative example Ship Implementation Plan (SIP). The circular highlights the most commonly expected issues in relation to the sulphur cap but should not be seen as a comprehensive list of all potential difficulties that may be encountered on individual ships. The Recognised Organisation which issues the ship’s International Air Pollution Prevention Certificate should be contacted.

We further recommend that you make enquiries with your regular bunker suppliers and/or charterers who are responsible for bunker stemming now to ensure plans are in place for each ship to have guaranteed compliant fuel oil on board by the end of December 2019. If fuel oil for ship’s consumption is being provided by the charterers, it is recommended that consideration be given to the introduction of a fuel quality clause within the charter party agreement. The clause should stipulate the Company and charterers’ duties in respect of fuel oil procurement from outside sources, as well as outline the responsibilities of each party in respect of fuel oil supply, storage, preparation and handling to ensure that the fuel oil on board remains compliant, in case of any future disputes or potential sanctions by Port State Control. Where, despite all reasonable efforts, compliant fuel may not be received at the scheduled port of call, and no feasible alternative exists, the ship will be required to prepare and submit a Fuel Oil Non-Availability Report (FONAR) as indicated in Section 5 of IMO Resolution MEPC.320(74). An example format of a FONAR can be found at page 12 (of 19) here: https://www.mardep.gov.hk/en/msnote/pdf/msin1917anx1.pdf FONARs should be submitted to both the BMSR and the necessary authorities of the port of destination. In addition to submission of a FONAR, the BMSR recommends that the Master prepares a Letter of Protest addressed to the local authorities in the port where compliant fuel was not available.

Note that the submission of a FONAR does not exempt the ship from the requirement to consume compliant fuel oil. The FONAR provides documented background information to the authorities of the port of destination, as well as the BMSR, to determine whether any enforcement actions or penalties may be applicable in each individual case. Notwithstanding submission of a FONAR, the Company must try to obtain compliant fuel at the earliest opportunity. Follow-up actions when arranging the provision of compliant fuel oil following bunkering of non-compliant fuel under a FONAR should include assessment of necessity and practical arrangements to de-bunker any remaining non-compliant fuel at the first port where compliant fuel is available and specific preparations to ensure bunker tanks and fuel transfer, treatment and preparation systems are sufficiently cleaned and are suitable for compliant fuel without the risk of contamination by residues of noncompliant fuel. Such actions may include tank cleaning, system pipelines and equipment flushing or mechanical cleaning. FONARs and all related documents, including any applicable emails, are to be retained on board for at least 3 years following the date of submission.

It is the Company’s responsibility to conduct a timely assessment of the potential effect of continuous use of low-sulphur compliant fuel on the ship’s machinery and equipment. Where concerns exist, equipment manufacturers and Recognised Organisations should be consulted well in advance of the deadline in order to find a technical solution. Concerns about the safety of ship and machinery will not allow the ship to bunker and/or consume non-compliant fuel after 1 January 2020. The BMSR is unable to accept any requests for postponement, deviation from, or other methods of alternative compliance in respect of any ship unable to comply with Regulation 14.1.3, except those approved under the provisions of Regulation 4 of MARPOL Annex VI.

Enforcement of Regulation 14.1.3 of MARPOL Annex VI will run in parallel with enforcement of compliance with local and regional requirements relating to sulphur emissions.

In ports where the use of open loop scrubbers is not permitted, ships fitted with open loop scrubbers will be expected to consume compliant fuel.

New sample categories of “in-use sample” and “on-board sample” have been introduced to facilitate competent authorities of Parties to MARPOL to determine whether fuel oil used on board, or carried for use on board, meets the requirements of allowed sulphur content per Regulation 14.1.3 or 14.4. For this purpose, new sampling points are to be introduced on fuel systems of ships as outlined in IMO Circular MEPC.1/Circ.864/Rev.1. In-use and on-board samples will be analysed by an accredited laboratory on behalf of the competent authorities of the Party conducting the inspection and sampling. Results of sample tests will be used by the Party to establish whether a ship is consuming and/or carrying compliant fuel.

The IMO has also produced guidance for Port State Control on how non-compliant fuel oil should be addressed.

17th August 2023 0

Bulletins

Bulletin 313 : Annual Testing of Voyage Date Recorders Rev.1.0

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GUIDELINES ON ANNUAL TESTING OF VOYAGE DATA RECORDERS (VDR) AND SIMPLIFIED
VOYAGE DATA RECORDERS (S-VDR)

Application: all ship-owners, operators, masters and officers of merchant ships and authorised classification societies.

The IMO has issued MSC.1/Circ.1222/Rev.1 – please be guided by the attached.

313: Annual Testing of VDRs & SVDRs

17th August 2023 0

Bulletin 002 – Vessel Registration & Register Alterations Rev.2.3

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations

Bulletin 001 – Bulletin System Rev. 2.0

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

S.I. 2025 No. 22 MERCHANT SHIPPING (OIL POLLUTION PREVENTION) REGULATIONS, 2025

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

Bulletin 003 – Mortgages 2.0

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

Bulletin 017 – LRIT Requirements 1.1

Notice to: Shipowners, Operators, Officers, Flag State Inspectors and Recognised Organisations.

Bulletin 330 : Preparation for Internal Annual Audits – SMC/ISM/ISPS/MLC Rev.1.0

Bulletin 326 : IMO Guidelines for a safe shipboard Rev.1.0

Bulletin 317 : Casualty and Accident/Incident Reporting Requirements

Bulletin 316 Fuel Oil Sulphur Cap Rev.1.0

Bulletin 313 : Annual Testing of Voyage Date Recorders Rev.1.0

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